Clerical Job and Administrative Job Categories

Clerical Job and Administrative Job Categories

Analyst Jobs
Administrative Assistant Jobs
Administrator Jobs
Analyst Jobs
Call Center Jobs
Clerk Jobs
Consultant Jobs
Contracts Administration Jobs
Data Entry Jobs
Executive Assistant Jobs
Graphic Design Jobs
Office Administrator Jobs and Manager Jobs
Other Jobs
Receptionist Jobs
Secretary Jobs
Temporary Position Jobs
Word Processor Jobs

General Administrative Support Jobs Descriptiom

File Clerk I - Performs routine filing in an office environment. Does not require typing. Normally requires a HS degree and minimal experience.

File Clerk II - Performs routine to moderately complex filing in an office environment. Does not require typing. Normally requires a HS degree and a minimum of 1 year experience.

General Clerk I - Performs routine office or clerical duties including filing. Does not usually require typing. May operate simple office machines. Works under close supervision. Normally requires a HS degree and minimal experience.

General Clerk II - Performs a variety of moderately complex clerical tasks. May require moderate typing skills. Works under general direction. Normally requires a HS degree and a minimum of 1 year experience.

Order Clerk- Receives orders via telephone, enters information into computer system or manual orders. May give general information over the phone to customer. Normally requires HS and minimal experience.

Shipping/Receiving Clerk - Compares contents of material being received or shipped to shipping documents or bill-of lading. Follows established procedures to report discrepancies

Receptionist/Telephone Operator - Receives telephone calls and assists with placement of calls. Receives visitors, answers general questions and directs individual to the appropriate person. May perform miscellaneous duties.

Word Processing Operator - Operates word processing equipment to compile, type, revise, combine, edit, print and store documents.

Secretary - Performs general secretarial duties, normally for a department or non-executive level manager. Requires a High School diploma and normally some specialized training as may be obtained at a trade school or Community College.

Legal Secretary - Prepares legal papers such as summonses, complaints, motions, and subpoenas. Also performs duties of secretary such as answer phone, filing, greeting visitors etc. Requires a High School diploma and specialized training as may be obtained at a trade school or Community College.

Medical Secretary - Performs secretarial duties, utilizing knowledge of medical terminology and hospital, laboratory, or clinic procedures. Requires a High School diploma and specialized training as may be obtained at a trade school or Community College.

Executive Secretary - Performs secretarial and administrative duties for a single top executive other than the CEO. Performs duties of a highly confidential nature. Requires a HS degree and a minimum of 5 years secretarial/administrative experience.

Administrative Assistant - Performs a variety of secretarial duties, such as typing reports and memos, maintaining computer based and paper files, answers office inquiries, and performs administrative tasks. Performs special projects of a moderate to highly skilled nature. Normally requires HS and 5 years experience.

Office Manager - Performs a variety of administrative/ supervisory duties, such as assigning work to other clerical employees, interpreting policies, and maintaining reports. Normally requires some formal training beyond HS and 3 years experience.

Mail Clerk - Performs routine tasks including receiving, sorting and delivering the mail. Distributes and collects department mail. May maintain records on postage, registration of mail and packages.

Mailroom Supervisor - Supervises the daily activities of the mail operation including mail processing and preparation for delivery and pick-up. Maintains records on volume of mail and postage costs. Trains and establishes work schedules for subordinates. Requires a minimum of 3 years mailroom experience.

Maintenance Supervisor - Coordinates and supervises activities related to the maintaining and repairing of physical systems of buildings and equipment. Has general knowledge of skilled trades such as pluming, electrical, and carpentry. May supervise the work of others or perform needed work him/herself. Requires a minimum of 3 years maintenance experience.

Building/Facilities Manager - Manages all company-owned properties, including maintenance and renovation of buildings, offices, and facilities. This is the top position responsible for facilities only.

Security Officer - Protects property against fire, theft, and illegal entry. Makes routine periodic tours around buildings and grounds. Checks visitors for proper identification and clearance.

Security Manager - Coordinates the activities of the organizations' security force, following established security procedures. Normally requires a minimum of 4 years experience.

Purchasing Clerk - Prepares purchase orders for firm. May verify specifications of purchase orders. May consult catalogs or contact vendors to obtain price and availability information. May perform other clerical duties.

Purchasing Agent/Buyer - Coordinates activities involved with procuring goods and services for firm. Negotiates with vendors to obtain optimum quality, cost, terms etc. Normally requires a college degree.

Purchasing Manager - Coordinates and Directs the work of individuals engaged in purchasing. Analyzes business conditions to determine present and future needs for supplies and materials. Supervises the work of Purchasing Agents and Procurement Clerks.